“Diligence brings success.” Learning requires persistence and consistency. However, life is full of unexpected events, and sometimes you need to take a leave of absence from your studies. So, how do you write a professional and polite leave of absence email in English? This article from HỌC LÀM will guide you in detail on “how to write a leave of absence email in English” effectively. Similar to how to write a scholarship application letter, writing a leave of absence email also requires clarity and coherence.
Why Write a Leave of Absence Email in English?
In this era of international integration, studying in an international environment is increasingly common. Many young Vietnamese are studying at universities and colleges abroad. Mastering how to write a leave of absence email in English is extremely necessary. A leave of absence email is not just a notification of absence, but also shows your respect for your teachers and the institution.
There’s a story about Minh, an international student in the US. Due to a severe illness, Minh had to miss a week of classes. Being careless, Minh only texted a classmate to inform them of his absence. As a result, the teacher was not informed, Minh was marked absent, and it affected his academic performance. Minh’s story is a lesson for many international students. According to education expert Nguyen Thi Lan Anh, author of “Study Abroad Handbook,” writing a formal leave of absence email is a way to demonstrate responsibility and professionalism.
Structure of a Standard Leave of Absence Email
A leave of absence email in English needs to be complete and clear with the following information:
Opening
- Salutation: Use a formal salutation, for example: “Dear Professor [Professor’s Name]”, “Dear Dr. [Doctor’s Name]”, or “Dear Mr./Ms. [Teacher’s Name]”.
- Self-introduction: Clearly state your name and class.
Main Content
- State the reason for leave: Briefly, accurately, and truthfully state the reason for your leave of absence.
- Duration of leave: Clearly state the start and end dates of your leave.
- Attach necessary documents (if any): For example, a medical certificate if you are taking leave due to health reasons.
Closing
- Acknowledgement: Thank the teacher for their understanding and support.
- Closing salutation: Use a polite closing salutation, such as “Sincerely”, “Best regards”, or “Respectfully”.
- Signature: Write your full name clearly.
Useful Sample Sentences
- Health reasons: “I am writing to inform you of my absence from class due to illness.”
- Family reasons: “I am writing to request a leave of absence from class due to a family emergency.”
- Personal reasons: “I am writing to request a leave of absence from class due to a personal matter.”
Just like when you learn how to write a scientific CV, preparing carefully for a leave of absence email is also very important. According to Mr. Pham Van Minh, a long-time English lecturer in Hanoi, using polite and professional language in a leave of absence email will help you make a good impression on your teachers.
Contact HỌC LÀM
For more details on how to write a leave of absence email in English, as well as how to schedule driving lessons early or how to write an application for affiliated English classes, please contact us at 0372888889 or visit us at 335 Nguyen Trai, Thanh Xuan, Hanoi. The HỌC LÀM team is always ready to support you 24/7. “Live and learn” – we are always with you on your path to conquering knowledge!
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