“Patience and persistence can turn an iron bar into a needle.” The same holds true for learning, which requires perseverance and resilience. However, life is multifaceted, and sometimes we must pause our studies due to unavoidable circumstances. So, when you need to request a leave of absence from school, how do you write a polite and effective email? This article will guide you on how to write a leave of absence email in a detailed and professional manner. See more about how to write a student resume 2017.
Understand the Purpose of a Leave of Absence Email
A leave of absence email is not just a simple absence notification; it also demonstrates your respect for your teachers and the school. A well-written leave of absence email will help you maintain a good relationship with your teachers and ensure that your studies are not interrupted too much.
Structure of a Complete Leave of Absence Email
An effective leave of absence email needs to include the following parts:
Email Subject Line
The email subject line should be concise, clear, and contain the most important information: “Leave of Absence Request – [Your Name] – [Class] – [Date of Absence]”. For example: “Leave of Absence Request – John Doe – Class 12A1 – October 25, 2024”.
Salutation and Address
Start the email with a formal salutation and address the teacher respectfully. For example: “Dear Mr./Ms. [Teacher’s Name]”, or “Hello Mr./Ms. [Teacher’s Name]”.
Reason for Absence
Clearly and truthfully state the reason you need to be absent from school. Avoid being vague or lengthy. If the reason is health-related, you can specify your condition. For example: “I have a high fever/stomach ache/…”
Duration of Absence
Specify the start and end dates of your absence. If it’s only for one session, clearly indicate whether it’s the morning or afternoon session.
Commitment to Catch Up
Show responsibility by committing to catch up on missed lessons after returning to school. You can ask the teacher about lessons and homework to study during your absence. Refer to how to write a leave of absence letter.
Closing and Thank You
End the email with a thank you and closing remarks. For example: “Thank you for your understanding. Sincerely, [Your Name]!”.
Some Notes When Writing a Leave of Absence Email
- Use polite and formal language.
- Avoid abbreviations and slang.
- Send the email before the absence period (if possible).
- Proofread your email carefully before sending.
According to Assoc. Prof. Dr. Nguyen Thi Lan Huong, author of “Effective Communication in Education,” writing a leave of absence email correctly demonstrates respect and responsibility from students. “Don’t underestimate writing emails; it’s part of school culture,” she shared. Read more about how to write student profile cover 2019.
There’s a saying: “Talent is learning, fate is testing.” No matter how talented you are, sometimes we encounter objective obstacles. Requesting a leave of absence is something no one wants, but if it’s necessary, do it thoughtfully and professionally. how to write a sick leave letter for school. See also effective ways to learn English vocabulary.
Conclusion
Writing a leave of absence email is not difficult, you just need to grasp the basic principles and implement them seriously. Hopefully, this article will help you feel more confident in communicating with your teachers and school. Leave a comment below if you have any questions. Don’t forget to share this article with your friends and family! Contact us via phone number 0372888889 or visit us at 335 Nguyen Trai, Thanh Xuan, Hanoi. We have a 24/7 customer care team.