“Necessity is the mother of invention,” this proverb truly applies to students, especially when they need to request leave from school. Sometimes, you need to “skip class” to handle personal matters, but you might be unsure how to write a leave of absence letter correctly.
This article will be your “handbook,” helping you write a leave of absence letter in university easily, quickly, and professionally. Let’s get started!
Leave of Absence Letter: A “Lifesaver” for Busy Students
Why write a leave of absence letter?
Do you think simply texting your teacher is enough? Not really! Writing a leave of absence letter is a necessary regulation in the educational environment. It shows your respect for your teachers and the university, and it also helps you record your reason for absence accurately and transparently.
When do you need to write a leave of absence letter?
There are many situations where you need to write a leave of absence letter, such as:
- Absence due to health reasons: Illness, accident, hospitalization, etc.
- Absence due to family reasons: Family matters requiring your assistance, family member’s illness, etc.
- Absence due to personal reasons: Participating in events, job interviews, etc.
- Absence due to academic reasons: Participating in exams, courses, research, etc.
When should you write a leave of absence letter?
You need to write a leave of absence letter when:
- Absent for more than 1 day: Usually, if you are only absent for 1 day, you can notify the teacher directly. However, if you are absent for more than 1 day, you need to write a leave of absence letter so that the university is aware of the situation.
- Absent during important subjects: Important subjects such as major courses, subjects with tests, exams, etc. You should write a leave of absence letter so that the teacher is aware and can inform you of important information related to the lesson.
- Participating in special activities: If you need to be absent to participate in special activities such as sports competitions, conferences, etc., you should write a leave of absence letter so that the university knows and can support you in participating in those activities.
How to Write a University Leave of Absence Letter: “Tips” for “Busy” Students
Step 1: Prepare what you need
1. A4 paper: Use white A4 paper, unwrinkled and without printing errors.
2. Ink pen or ballpoint pen: Use a black ink pen or a dark blue ballpoint pen.
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4. Information to include: Including:
- Full name: Write your full name clearly.
- Class: Write your current class.
- Faculty: Write your faculty.
- Reason for absence: State the reason for absence, it should be brief, clear, and accurate.
- Absence period: Specify the period you need leave, for example: from … to ….
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5. Recipient: Clearly write the recipient’s name, usually the homeroom teacher or the faculty head.
Step 2: “Elegant” handwriting
Writing a leave of absence letter requires attention to handwriting, showing neatness, tidiness, and readability.
- Handwriting: Use clear and legible handwriting. Avoid writing too small, too large, or using abbreviations.
- Presentation: Present the leave of absence letter in a scientific manner, with all necessary information, ensuring clarity and understandability.
Step 3: “Submitting homework” correctly
After completing the leave of absence letter, you need to submit it to the recipient.
- Submission time: Submit the leave of absence letter before you are absent, preferably early so that the teacher can be aware of the situation.
- Submission method: You can submit the leave of absence letter directly to the teacher or submit it by mail, or send an email to the teacher. However, direct submission is preferred to ensure the letter is received.
- Reason: You should clearly state the reason for absence and ensure that the leave of absence letter is fully filled with information.
Notes when writing a leave of absence letter
- Use polite language: Use polite, proper language and show respect for teachers and the university.
- Avoid using unserious language: Avoid using unserious words, impolite language, or local slang.
- Double-check information: Double-check the information written on the leave of absence letter, avoiding spelling and grammatical errors.
- Store the leave of absence letter: Keep a copy of the leave of absence letter as proof when needed.
Advice from experts
“Thorough preparation is the key to success,” according to Professor Nguyen Van A, author of the book “Life Skills for Students.” When writing a leave of absence letter, you should prepare information, content, and wording carefully so that the leave of absence letter is professional, complete, accurate, and shows respect for teachers.
Frequently Asked Questions
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Is it necessary to submit a leave of absence letter when absent due to illness?
- Answer: It depends on the specific case and the university’s regulations. If you are absent for more than 1 day or are undergoing treatment, you should write a leave of absence letter so that the university is aware of the situation.
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How to request leave to attend a job interview?
- Answer: You need to clearly state the reason for absence to attend a job interview, including the interview time and the name of the job interview. You can attach the interview invitation letter as proof.
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Can I submit a leave of absence letter via email?
- Answer: It depends on the university’s regulations. Some universities have regulations allowing submission of leave of absence letters via email. You should ask your homeroom teacher or faculty head for more information.
Conclusion
Writing a leave of absence letter is a necessary skill for university students. Write a leave of absence letter in a scientific, complete, accurate, and professional manner. Don’t forget “Necessity is the mother of invention” and confidently “fight” the challenges in the university environment!
Leave a comment below if you have any questions or share your experience on how to write a leave of absence letter in university. Let’s learn and share knowledge to help each other succeed!
